Basildon Chess Club

Basildon Chess Club Privacy Policy Basildon Chess Club is committed to protecting and respecting your privacy.
This policy explains when, how, and why we collect personal data about people.

Who we are
Basildon Chess Club is a chess club playing at Papworth Trust Centre, Bradbury House, Witchards, Basildon, Essex SS16 5BP.

How we collect your information
The only information we obtain about our members is provided by them directly. We do not collect personal data simply as a result of a person visiting our website.

How your information is used
The personal data we obtain is applied for the following purposes, namely to:

Obtain payment of membership fees to fund the operation of the Club.
Identify members on the English Chess Federation (ECF) Website.
Submit details to the ECF to enrol Basildon members as ECF members.
Register members to play for Basildon in competitions which Basildon enters.
Submit results of matches played to the ECF for grading purposes or to other organisations running competitions in which Basildon participates.
Communicating with members for the purposes of running the chess club, including selecting and organising teams and other chess events.

Consistently with this, the contact details provided to us by members may be used to contact them by mail, telephone or e-mail for the purposes of the Chess Club.
We will hold personal data for as long as a person is a member and for a reasonable time afterwards.
This data is held pursuant to the legitimate interests of Basildon Chess Club which is the basis on which your data as set out is processed.

Who can access information
Unless required by law, we do not sell, rent or otherwise share personal data with other third parties.

Rights
Members can ask for a copy of the data we hold about them. Should you have any unresolved complaints about the way we process your personal data, you have the right to make a formal complaint to the Information Commissioner’s Office (ICO).

Links to other websites
Our website contains links to other websites. This privacy policy only applies to the use of our website.
We cannot be responsible for other websites even if accessed via links on our website.

Review of this policy
We keep our privacy policy under regular review and we will place any updates on this webpage.
This privacy policy was last updated on 11th July 2018.

If you have any questions about this policy, please contact info@basildonchess.org.

Essex Chess Association (ECA) and English Chess Federation (ECF) Events

Basildon Chess Club collects your name, contact details (address, email, telephone number), DOB and ECF grade reference and membership number so we can contact you, register you in competitions and provide information on game results to grading systems.
We share your data with the Essex Chess Association (ECA) and the English Chess Federation (ECF) for registration, grading and to keep you advised of chess related activities.
You can find the ECA privacy policy here
You can find the ECA safeguarding policy here
You can find the ECF privacy policy here

If you do not want your data shared, please advise us and we will contact the ECA for your data to be removed. However, it is a requirement of league and county chess activities and of other ECA competitions to provide this data and if you do not want to do so you will no longer be registered to play in the Essex Chess League or be able to participate in ECA competitions. Please contact the ECF directly for changes to the data they hold about you.

All players participating in Essex Chess Association events should read the following:

Conditions Of Entry For All ECA Competitions

ECA Information Note About ECF Data Processing